INTERNET PRIVACY POLICY: privacy@negeap.com
Introduction
Thank you for visiting the Northeast Georgia Employee Assistance
Program (EAP) web site. This web site is designed to make it
easier and more efficient for individuals to interact with
the EAP. The EAP recognizes that it is critical for users to
be confident that their privacy is protected when they visit
this EAP web site.
Consistent with the provisions of the Internet Security and Privacy
Act, the Freedom of Information Law, and the Personal Privacy
Protection Law, this policy describes the EAP’s privacy
practices regarding information collected from users of this
web site. This policy describes what information is collected
and how that information is used. Because this privacy policy
only applies to this web site, you should examine the privacy
policy of any web site, including other state agency web sites,
that you access using this web site through a hyperlink or otherwise.
For purposes of this policy, “personal information”
means any information concerning a natural person that, because
of name, number, symbol, mark, or other identifier, can be used
to identify that natural person. The EAP does not collect any
personal information about you unless you provide that information
voluntarily by sending an e-mail or by initiating an online transaction,
such as a survey, registration or order form.
Information Collected Automatically When You Visit this Web Site
When visiting this web site the EAP automatically collects and
stores the following information about your visit:
(i) The Internet Protocol Address and domain name used, but not
the e-mail address. The Internet Protocol Address is a numerical
identifier assigned either to your Internet service provider
or directly to your computer;
(ii) The type of browser and operating system you used;
(iii) The date and time you visited this site;
(iv) The web pages or services you accessed at this site;
(v) The web site you visited prior to coming to this web site;
(vi) The web site you visit as you leave this web site; and
(vii) If you downloaded a form, the form that was downloaded.
None of the foregoing information is deemed to constitute personal
information.
The information that is collected automatically is used to improve
this web site's content and to help the EAP understand how users
are interacting with the web site. This information is collected
for statistical analysis, to determine what information is of
most and least interest to our users, and to improve the utility
of the material available on the web site. The information is
not collected for commercial marketing purposes and the EAP is
not authorized to sell or otherwise disclose the information
collected from the web site for commercial marketing purposes.
Cookies
Cookies are simple text files stored on your web browser to provide
a means of distinguishing among users of this web site. The use
of cookies is a standard practice among Internet web sites. To
better serve you, we may use “session cookies” to
enhance or customize your visit to this web site. Session cookies
can be created automatically on the device you use to access
this state agency web site. These session cookies do not contain
personal information and do not compromise your privacy or security.
We may use the cookie feature to store a randomly generated identifying
tag on the device you use to access this web site. A session
cookie is erased during operation of your browser or when your
browser is closed.
At this time, the Employee Assistance Program web site does not
use cookies at all.
The software and hardware you use to access the web site allows
you to refuse new cookies or delete existing cookies. Refusing
or deleting these cookies may limit your ability to take advantage
of some features of this web site.
Information Collected When You E-mail this Web Site or Initiate
an Online Transaction
During your visit to this web site you may send an e-mail to
the Employee Assistance Program. Your e-mail address and the
contents of your message will be collected. The information collected
is not limited to text characters and may include audio, video,
and graphic information formats included in the message. Your
e-mail address and the information included in your message will
be used to respond to you, to address issues you identify, or
to improve this web site. Your e-mail address is not collected
for commercial purposes and the EAP is not authorized to sell
or otherwise disclose your e-mail address for commercial purposes.
During your visit to this web site you may initiate a transaction
such as a survey, registration, or order form. The information,
including personal information, volunteered by you in initiating
the transaction is used by the EAP to operate EAP programs. The
information collected by the EAP may be disclosed by the EAP
for those purposes that may be reasonably ascertained from the
nature and terms of the transaction in connection with which
the information was submitted. For example, if you fill out an
application for a work-related training course online, that information
may be shared with your employer.
The EAP does not knowingly collect personal information from
children or create profiles of children through this web site.
Users are cautioned, however, that the collection of personal
information submitted in an e-mail will be treated as though
it was submitted by an adult, and may, unless exempted from access
by federal or State law, be subject to public access. The EAP
strongly encourages parents and teachers to be involved in children’s
Internet activities and to provide guidance whenever children
are asked to provide personal information online.
Information and Choice
As noted above, The EAP does not collect any personal information
about you during your visit to this web site unless you provide
that information voluntarily by sending an e-mail or initiating
an online transaction such as a survey, registration, or order
form. You may choose not to send us an e-mail, respond to a survey,
or complete an order form. While your choice not to participate
in these activities may limit your ability to receive specific
services or products through this web site, it will not prevent
you from requesting services or products from the EAP by other
means and will not normally have an impact on your ability to
take advantage of other features of the web site, including browsing
or downloading publicly available information
.
Disclosure of Information Collected Through This Web Site
The collection of information through this web site and the disclosure
of that information are subject to the provisions of the Internet
Security and Privacy Act. The EAP will only collect personal
information through this web site or disclose personal information
collected through this web site if the user has consented to
the collection or disclosure of such personal information. The
voluntary disclosure of personal information to the EAP by the
user, whether solicited or unsolicited, constitutes consent to
the collection and disclosure of the information by the EAP for
the purposes for which the user disclosed the information to
the EAP, as was reasonably ascertainable from the nature and
terms of the disclosure.
However, the EAP may collect or disclose personal information
without user consent if the collection or disclosure is: (1)
necessary to perform the statutory duties of the EAP, or necessary
for the EAP to operate a program authorized by law, or authorized
by state or federal statute or regulation; (2) made pursuant
to a court order or by law; (3) for the purpose of validating
the identity of the user; (4) of information to be used solely
for statistical purposes that is in a form that cannot be used
to identify any particular person; or (5) required for employees’ agencies
to verify participation in training or other programs offered
by the EAP.
Further, the disclosure of information, including personal information,
collected through this web site is subject to the provisions
of the Freedom of Information Law and the Personal Privacy Protection
Law.
The EAP may disclose personal information to federal or state
law enforcement authorities to enforce the EAP’s rights
against unauthorized access or attempted unauthorized access
to the EAP’s information technology assets.
Retention of Information Collected Through this
Web Site
Information, including personal information, that
you submit in an e-mail or when you initiate an
online transaction such as a survey, registration
form, or order form is retained in accordance with
the records retention and disposition schedule
established for the records of the program unit
to which you submitted the information. Information
concerning these records retention and disposition
schedules may be obtained through the Internet
privacy policy contact listed in this policy.
Access to and Correction of Personal Information Collected Through
this Web Site
Any user may submit a request to the EAP privacy compliance officer
to determine whether personal information pertaining to that
user has been collected through this web site. Any such request
shall be made in writing to the address below and must be accompanied
by reasonable proof of identity of the user. Reasonable proof
of identity may include verification of a signature, inclusion
of an identifier generally known only to the user, or similar
appropriate identification. The address of the privacy compliance
officer is:
Attention: Agency Web Site Compliance Officer
NEGAEAP
1435 Oglethorpe Ave
Athens, GA 30606
The privacy compliance officer shall, within five
(5) business days of the date of the receipt of
a proper request: (i) provide access to the personal
information; (ii) deny access in writing, explaining
the reasons therefore; or (iii) acknowledge the
receipt of the request in writing, stating the
approximate date when the request will be granted
or denied, which date shall not be more than thirty
(30) days from the date of the acknowledgment.
Confidentiality and Integrity of Personal Information
Collected Through this Web Site
The EAP is strongly committed to protecting personal information
collected through this web site against unauthorized access,
use, or disclosure. Consequently, the EAP limits employee access
to personal information collected through this web site to only
those employees who need access to the information in the performance
of their official duties. Employees who have access to this information
are required to follow appropriate procedures in connection with
any disclosures of personal information.
In addition, the EAP has implemented procedures
to safeguard the integrity of its information technology
assets, including, but not limited to, authentication,
monitoring, auditing, and encryption. These security
procedures have been integrated into the design,
implementation, and day-to-day operations of this
web site as part of our continuing commitment to the security
of electronic content as well as the electronic transmission
of information.
Disclaimer
The information provided in this privacy policy
should not be construed as giving business, legal,
or other advice, or warranting as fail proof, the
security of information provided through this web
site.
Contact Information
For questions regarding this Internet privacy policy,
please contact:
privacy@negeap.com
(via e-mail)
- OR -
Attention: Agency Web Site Compliance Officer
NEGAEAP
1435 Oglethorpe Ave
Athens, GA 30606
(via regular mail)
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